AuditClean is the operational control gate for regulated hiring. One enforced workflow. One auditable record. One named approver. The platform replaces the spreadsheets, email chains and screening admin the FCA increasingly expects you to have moved past.
Most firms govern the most consequential operational decision they make - who is allowed inside the regulatory perimeter - using tools that were never designed for it. Inbox folders. Shared drives. A spreadsheet with three colours.
I signed off a clearance six months ago. I genuinely don't know if the evidence behind it would survive scrutiny today.
We need to move fast on this hire. But I don't know what compliance has signed off and what is still outstanding.
If an individual starts without clearance, it is my sign-off, or absence of it, that the FCA will ask about.
Every regulated hire is a personal liability event. When the regulator asks how the firm cleared the role, the answer cannot be "the spreadsheet says so."
References in inboxes. Approvals on stickies. SM&CR checks in a spreadsheet nobody owns. One platform ends it.
Three stages. Every regulated hire moves through them in the same order, with the same evidence requirements, and the same named sign-off chain. Click any tile to expand.
The system reads the role against the FCA Handbook and generates a regime-specific evidence list. SMF, certification, conduct rules - the right pack every time.
References, screening, qualifications and Fit & Proper all live on the same record. Status visible to every named approver. No more chasing.
A signed, hashed, regulator-ready record of the entire decision. Exportable to PDF in one click. Without it, the system blocks onboarding.
A single compliance dashboard for every regulated hire, every certification cycle, every Responsibilities Map view, and every audit pack your firm produces.
Regulator-ready PDF with full named approval chain, SHA-256 hash, and audit trail.
Enhanced firm SMF allocation, prescribed responsibilities, AI overlap and gap detection.
Automated cessation tracking. Never miss a 7-day SUP 10C filing deadline again.
AuditClean's AI layer does the drafting, chasing, summarising and flagging. Every AI output goes through a named reviewer before it becomes part of the record. AI assists it does not approve.
AI reads the role against the FCA Handbook and drafts the evidence requirements SMF function, certification regime, SYSC 22 scope for compliance to confirm.
When a reference is outstanding, AI drafts the outbound chase. Compliance reviews and sends. Every communication logged automatically to the clearance record.
AI reads incoming regulatory references, extracts material disclosures, flags inconsistencies against declared history, and surfaces anything that requires compliance attention.
Based on questionnaire responses, screening results and disclosed history, AI drafts a structured Fit & Proper narrative. The approving SMF reviews, edits, and signs off.
AI scans SMF allocations for unassigned prescribed responsibilities, duplicate ownership, and outdated Statements of Responsibility and tells you what needs fixing before the regulator does.
AI assembles the complete clearance decision pack from all evidence collected references, screening, F&P narrative, approvals ready for one-click export as a regulator-ready PDF.
Every AI output is a draft. It requires a named human reviewer before it is attached to a clearance record. Evidence used in compliance decisions is always immutable once signed. AI accelerates the process it does not bypass it.
AuditClean sits between your applicant tracking, screening providers, IT access systems and the regulator. Every regulated hire passes through the clearance gate before anything else moves.
Every other compliance platform manages people already in roles. AuditClean is the only system that controls the point of entry - and blocks the hire if the evidence is not complete.
AuditClean is designed to integrate with leading ATS and HR platforms using available APIs and customer-authorised connections, adding the regulated hiring gate your current stack is missing.
Compliance owns the clearance. HR owns the workflow. The accountable SMF carries the risk. AuditClean serves all three from one record.
When the FCA asks to see the evidence behind a hire, you do not want to be assembling it from three inboxes and a shared drive. AuditClean means the answer is already there signed, hashed, exportable in one click.
Under the Senior Managers and Certification Regime, named individuals are personally liable for failures of governance. AuditClean is what each of them needs to prove they took reasonable steps.
Accountable for the governance framework the hiring process sits within. Systemic SM&CR failure starts here.
Owns the process. Their sign-off, or absence of it, is what the FCA will ask about first.
Frequently the named approver on F&P decisions for risk roles. Their name is on the clearance record.
Expected to have oversight of compliance processes. Failure to flag systemic hiring gaps is a personal failing.
Board-tier exception approvers. Their name is on a compliance decision. If it becomes an enforcement matter, they are named.
Often forgotten. A line manager who signs off a clearance for someone improperly assessed is not shielded by the fact HR ran the process.
Under COCON 2.2, a Senior Manager can defend themselves against FCA enforcement if they took reasonable steps to prevent a breach. AuditClean is what reasonable steps looks like: documented, timestamped, and independently verifiable.
AuditClean replaces inbox chasing, fragmented approvals and spreadsheet tracking with one calm, audit-ready hiring workflow. Every step visible. Every action attributable.
Any FCA-supervised firm that hires into regulated roles has the same obligation evidence the hire, name the approver, produce the record. Whether you are a major bank or a first-time authorised firm, the control gate is the same.
Full SM&CR governance across large SMF populations, Responsibilities Map maintenance for enhanced firms, certification regime at scale, and board-ready compliance reporting.
SMF Form A pre-flight checks, certification regime population, SYSC 22 reference orchestration, and conduct rule attestation tracking across front-office regulated roles.
Fit & Proper at scale, Responsibilities Map maintenance, NED and committee structures, and certification renewal cycle automation for enhanced and core firms alike.
FCA-supervised hiring governance for regulated functions, SMF approval workflows, and audit-ready records that meet the regulator's expectations at authorisation and ongoing supervision.
Pre-authorisation evidence pack, MLR 2017 governance, and a first-time compliance build that survives the FCA threshold conditions review from day one.
First-time SM&CR build. Certification cycle from day one. Audit pack ready for the FCA's initial supervisory engagement before the first regulated hire is made.
Phase 1 is the product you can implement today. Phase 2 adds the integrations and automation that reduce manual effort further. Everything is designed so your investment in Phase 1 carries forward without re-platforming.
The enforced regulated hiring workflow. End-to-end, audit-ready, blocking by default.
Connected, automated, enforced. AuditClean plugs into the systems you already run so the control gate requires less manual effort to maintain.
Deeper automation, broader coverage. AuditClean extends from hiring control into ongoing accountability, regulatory change intelligence, and cross-firm record portability.
AuditClean is built by people who ran regulated hiring inside FCA firms and watched the same Fit & Proper failures repeat across the industry. The advisory board brings direct experience of regulated workforce governance at the most senior level.
10+ years recruiting regulated front-office talent into FCA-supervised firms. Built AuditClean after watching the same Fit & Proper failures repeat across the industry.
Engineering lead with a background in large-scale platform delivery and AI infrastructure. Based in Dubai, leading all platform architecture, security design, and technical build for AuditClean.
Partner at UKRC with extensive Board and ExCo advisory experience across governance, risk and compliance in UK financial services. Advises on regulatory framework alignment and product governance.
Three tiers scaled to the size and complexity of your regulated firm. All plans include the full FCA-mapped evidence engine and unlimited clearance records.
Add-ons can include ongoing monitoring, API/ATS integrations, jurisdiction rule packs, MRM/SoR governance and premium board reporting. Book a demo for a quote →
No slides. We walk you through a real clearance from open requisition to audit pack export. You bring a role you would normally hire for. We show you what blocked it.